Special Morale & Welfare Program

Non-Appropriated funds (NAFs) are contributed to SM&W for the overall morale of the military community on Hill AFB IAW AFMAN 34-201. Expenditures from this fund must follow established guidelines, be conservative in nature, be in the best interest of the Air Force, benefit the military community, and are available regardless of rank and/or level of personnel.

Requirements

  • SM&W must be requested and approved at minimum 2 weeks in advance.
  • Reimbursement is provided with presentation of original receipt(s).
  • AFMC established guidelines for expenditure of SM&W funds.
  • Requests must be submitted to 75FSS.FSRBL@us.af.mil or at Bldg. 180, second floor, room 200, NAF Accounting Office.

What do these funds help with?

  • Retirements: Active Duty and DoD Civilians are eligible
  • Promotions
  • Change of Commands: Receptions following change of command ceremonies for incoming commanders are authorized.
  • Commander’s Call: Commanders may hold a commander’s call once a quarter. Limits are $3.00 per person not to exceed $100 and may be used for light refreshments.

Common reasons SM&W reimbursements are not made:

Unit Parties & Picnics

The 75th Force Support Squadron is authorized to fund organizational parties and picnics using non-appropriated funds (NAFs), see AFMAN 34-201. In accordance with the AFMAN, care must be exercised to assure all eligible personnel, to the extent possible, are able to attend and the basic needs of the Morale Welfare and Recreation program are being met. Requests must be submitted to 75FSS.FSRBL@us.af.mil. (at least 2 weeks in advance)

Click here for tips on filling out your request form.

Request Form

Tips to Help Your Request Go Smoothly

  • Here are some helpful tips to keep in mind as you submit your request
  • Most important: Contact 75 FSS/FSR, DSN 586-0399 or send an e-mail to 75FSS.FSRBL@us.af.mil (link sends e-mail) when you have a SM&W request for specific guidance!!
  • Ensure your request is submitted 2 weeks prior to the function date to ensure plenty of time for the approval process.
  • Include as many details as possible such as the type of light refreshment, and/or the number of military and civilians expected to attend.
  • Confirm your SM&W request has been approved before spending money.
  • Tax cannot be reimbursed. Commissary surcharge is allowed.
  • Return all receipts to 75 FSS/FSR (NAF Accounting Office Bldg 180, second floor, Room 200) for reimbursement before noon within one month after the event.

Frequently Asked Questions

If a squadron is being deactivated can it be funded under a memorial observance?

Yes, if the flag/guidon is being retired you may authorize as a memorial observance, using rule 19 (reference SM&W Guidelines), not to exceed $100.  

Can we reimburse a $20 flower purchase if we know the cost of the item is more than $20?

No, total cost is not to exceed $20. It is not just the SM&W share, but the total price. SM&W expenditure authority may not be combined with other funds to purchase a more expensive item. The purchase of wrapping paper, gift boxes, bows, or any other item that gives the appearance of a gift from SM&W is prohibited.

Does size matter when it comes to muffins/bagels? And whether or not cream cheese can be reimbursed if bagels are purchased?

Currently light refreshments are defined as nonalcoholic beverages, desserts, or snacks. Alcoholic beverages of any kind, meals, buffets, banquets, smorgasbords, and heavy hors d’oeuvres are excluded. Keeping this in mind and the general rule of conservatism, the items and amount provided per person, there is some leeway in the items provided. The cream cheese purchase to accompany the muffins/bagels could be authorized.

Are NAF employees authorized to use SM&W for retirements?

Yes. A NAF employee is a federal government (DoD) employee and has the same entitlement as an APF employee.

Does the spouse have to have flowers?

Yes. The spouse is authorized flowers and cannot go over the $20 limit. Mementos or gifts are no longer authorized reimbursements.

Are Retiree Appreciation Events and Ribbon Cutting Ceremonies authorized under SM&W?

No. They are not authorized under SM&W rules.

Can we use SM&W Funds to host a base wide post CUI inspection party?

No, SM&W cannot be used to host a post CUI inspection party. Unit funds could be used for this type of event, as authorized per installation rules/guidance.

What items could be considered "light refreshments" for reimbursement?

Nonalcoholic beverages (i.e. coffee, tea, milk, juice, punch, soft drinks, water), yogurts, pastries, bagels, fruit/vegetable/cheese and cracker trays, pretzels, cookies, chips, dips, cake, and muffins. The cost of light refreshments may include the cost of disposable serving ware (i.e. paper napkins, disposable forks, cups, and plates) and any club or other MWR activity service charge, delivery fee, or set-up fee. The purchase of china, silverware/flatware, tablecloths, plates, glasses, punch bowls and cups, chafing dishes, serving trays, coffee urns, etc, from MWR is prohibited.

 

To contact 75 FSS/FSR, send an e-mail to 75FSS.FSRBL@us.af.mil when you have a SM&W or Unit picnic request for specific guidance. (801)586-0399

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